Employee communication templates
Below are a few email templates you can use to:
- Announce your plan
- Remind employees to enroll
- Invite a new employee to join your plan
- Explain how to transfer in an existing RRSP/TFSA
Announcing your plan
Customize and send this plan announcement a few days before your employee education session.
Subject: Join the new retirement plan & claim the money [Employer] has set aside for you
Many of us dream of retiring but are unsure of how much we should be saving or how to invest and grow our savings for the future. Today we are pleased to announce the availability of a new group RRSP/TFSA/[DPSP] plan that helps answer these questions.
Common Wealth is a modern digital retirement platform that is designed to help your money go up to 2-3x further than a typical bank RRSP.
We are thrilled to offer you a 1:1 / other match – that means for every dollar you contribute, [Employer] will deposit $xx to your RRSP [DPSP] account.
Enroll by [date] to make sure you don’t miss a deposit!
- Personalized planning: Learn how much you need in retirement, how much to save, and how much you can expect from government benefits
- Smart saving: Contribute from your paycheque so it’s easy to stay on track
- Automatic investing: Get matched to a professionally managed investment fund to grow your savings
- Unified tracking: Transfer in any existing RRSP/TFSAs to manage them in one place
This plan gives you full control to make changes, check your balance, or withdraw funds. Your account is yours for life! It stays with you, job to job and into retirement.
You will soon receive an email from firstname.lastname@example.org with an invitation to join the plan. It only takes about 10-15 minutes to set up your account. Please use a computer instead of a mobile device to enroll.
Join us during the team education session on [date] to get a demo of the plan and ask any questions you have.
Enrollment reminder #1
Customize and send this enrollment reminder 2-4 days after the education session.
Subject: Don’t miss matching $$$! Enroll by [insert date]
We hope you’re excited to take part in our new RRSP/TFSA/[DPSP] plan with matching employer contributions!
This retirement savings plan represents our sincere appreciation for all that you do. It’s also a great opportunity to create greater financial security. Together, we can invest in your future!
Don’t forget to enroll before [date] to avoid missing out on the money we’ve set aside for you!
You’ll find your unique enrollment link in your email inbox (from email@example.com). You can also book time with a Common Wealth retirement specialist using the link below if you have any questions on how to get set up. https://calendly.com/common-wealth-team/common-good-member-consultation-guided-enrollment
Enrollment reminder #2
Customize and send this enrollment reminder about 3 weeks after you have run your first payroll cycle.
Subject: Reminder to enroll in Common Wealth plan
If you’re still intending to join the RRSP/TFSA/[DPSP] Common Wealth plan and haven’t already done so, I encourage you to take 10-15 minutes to sign up today.
We’ve already deposited money into the accounts of those who have enrolled – don’t miss out on the XX% matching contributions we’re providing each pay.
To set up the plan:
- Search for your unique enrollment email in your inbox (from firstname.lastname@example.org)
- Follow the link to the online enrollment process (from a computer)
We understand finances can be overwhelming. You can book a 1:1 session with the Common Wealth team using the link below if you need help or have questions. https://calendly.com/common-wealth-team/common-good-member-consultation-guided-enrollment
Invite a new employee to join your retirement plan
Customize and send this email when you hire a new employee.
Subject: Explore your retirement benefits & claim the pay [Employer] has set aside for you
Hello [employee name],
We're excited to have you on our team. As part of our employee benefits, we are pleased to offer a workplace retirement plan from Common Wealth.
Common Wealth is a retirement plan that gives you an RRSP and TFSA so you can grow your savings for retirement. When you create an account, you can decide how much you want to save each month, and it will come right off your paycheque.
The best part is that when you save to your RRSP, [Employer name] will match you dollar for dollar – that means for every dollar you contribute, [Employer name] will deposit the same amount to your RRSP account – up to a maximum of [$xxx] each year.
This plan gives you full access to make changes, check your balance, or withdraw funds. Your account is yours for life! It stays with you, job to job and into retirement.
You will soon receive an email from email@example.com with an invitation to join the plan. It only takes about 10 minutes to set up your account. Please use a computer instead of a mobile device to enroll.
Transferring an RRSP or TFSA
Your plan offers a far better rate than the typical bank RRSP. This means your employees will benefit by transferring any of their existing RRSPs and TFSAs into your plan. To encourage employee financial wellness, send this email to employees who have signed up to the plan.
Subject: How add your existing RRSPs/TFSAs into your Common Wealth account
One of the reasons we chose Common Wealth as our retirement benefits provider is their investment approach. The plan offers automatic investing in a diversified portfolio that's tailor-made for retirement – which can enhance your retirement wealth by up to 50%.
If you have any existing RRSP/TFSA – like those from your bank or a previous group plan - you can transfer them into your Common Wealth plan with a few clicks.
Watch how: https://www.youtube.com/watch?v=441chLGcG9o
By transferring in, you can manage all your retirement savings in one place, and more importantly, low fees mean you keep more of the money you make on investments!
If you have questions or want help transferring in your existing RRSP/TFSA/[DPSP], you can book a 1:1 session with Common Wealth using the link below. https://calendly.com/common-wealth-team/common-good-member-consultation-guided-enrollment
Our Customer Success team will reach out to any terminated employees to discuss options to continue plan membership. As a helpful resource for your employees, you can share this article, one-pager, and video in your offboarding communications.